Under the general direction of the Executive Assistant to the Chair, the Administrative Assistant II supports the missions of the Department of Dermatology by coordinating several operational and ad hoc duties. This position functions as a primary contact person for the department and provides critical administrative support for the Department of Dermatology. This detail-oriented position requires excellent administrative, organizational, and communication (oral, written, and electronic) skills as well as computer proficiency. It requires considerable professionalism, confidentiality, independent initiative, sound judgement, analytic ability, and problem-solving skills. This position supports the clinical and research faculty with administrative support as needed. The successful candidate will have the ability to manage competing priorities as well as the ability to work independently in dealing with the diverse elements of the complex organization of UW-SMPH.
Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervisionDiversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Preferred
H.S. Diploma
- Minimum of three years work experience required
- Proficiency in Microsoft Office Suite Programs (Outlook, Word, Excel, etc.) as well as Webex and Zoom (or similar) required
- Experience working in an office setting providing high level administrative support desired
- Experience in academic or medical administration preferred
8-4:30 Mon-Fri
Work Type:Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Ongoing/Renewable
Salary:Minimum $18.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/). SMPH University Staff Benefits flyer: (https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm).
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
How to Apply:To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV, a cover letter briefly describing your qualifications relevant to the position, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.
Contact:Caitlin Staley
caitlin.staley@wisc.edu
608-265-1325
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Administrative Assistant II(AD002)
Department(s):A53-MEDICAL SCHOOL/DERMATOLOGY/DERMATOLOG
Employment Class:University Staff-Ongoing
Job Number:294649-CP
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.