Compliance Coordinator - Job at Dartmouth College in Hanover, NH

Compliance Coordinator

Hanover, NH

Posted 16 days ago

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Job Description

Position Information

Posting date	04/29/2024
Closing date
Open Until Filled	Yes
Position Number	1128196
Position Title	Compliance Coordinator
Department this Position Reports to	Athletics Administration
Hiring Range Minimum	Please Inquire
Hiring Range Maximum	Please Inquire
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	The Athletics Compliance Coordinator assists with the day-to-day operations of the Athletics Compliance Office to provide support for the Dartmouth College Athletics Department in all aspects of the comprehensive compliance program for 35 varsity sports, including rules education, monitoring, and enforcement.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Familiarity with college athletics Compliance procedures and policies. Proficiency in database management, spreadsheets, and other computer software. Ability to manage logistical and administrative details of multiple tasks or projects. Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities. Excellent verbal and written communication and interpersonal skills. Ability to work effectively, independently, and as a member of a team. Ability to work with confidential information with discretion.
Preferred Qualifications
Department Contact for Recruitment Inquiries	Kelley O'Rourke
Department Contact Phone Number	Kelley.M.O'Rourke@dartmouth.edu
Department Contact for Cover Letter and Title	J.B. Weber, Senior Associate Athletics Director for Regulatory Affairs and Recreation
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions
Quick Link

Key Accountabilities

Description	COMPLIANCE MONITORING, AUDITING & EDUCATION Responsible for comprehensive monitoring and auditing of NCAA and Ivy league rules and regulations outlined below. Including the review of effective and efficient monitoring systems, use of DCARD compliance technology, creation of education documents, and regular meeting with coaches and staff. NCAA Bylaw 11 (Personnel) Monitor and document the Limitations of Coaching and Non-Coaching staff member (Staff designation). Update as necessary when changes happen throughout the year. NCAA Bylaw 12 (Amateurism & Athletic Eligibility) Provide education on compliance regulations for student-athlete employment and establish monitoring systems where appropriate. Review Institutional and Outside Organization Promotional Activities in accordance with NCAA Regulations. NCAA Bylaw 13 (Recruiting) Monthly monitoring of off-campus Contacts & Evaluations, Telephone calls, and Unofficial Visits. Review and Pre-Approve all Official Visit requests in addition to conducting a post-visit reconciliation. Monitor all recruiting activities to be in compliance with appropriate Recruiting Calendars and Basketball Event Certification. NCAA Bylaw 14 (Eligibility) Assist the Assistant Athletics Director for Compliance with assigning and reviewing of annual NCAA/Ivy League student-athlete compliance forms. Assist in tracking seasons of competition utilized and communicating with the Assistant Athletics Director when waivers may be pursued. Monitor student-athlete participation in competition. NCAA Bylaw 16 (Extra Benefits) Monitor the distribution of special achievement and annual participation awards per NCAA guidelines. Monitor the use of Complimentary Tickets for current student-athletes and communicate regularly with the athletics ticket office regarding complimentary tickets. Coordinate, Monitor, and communicate all DCARD needs for Housing & Meals during the Interim periods of the academic year. Monitor all permissible expenses for Practice & Competition, including but not limited to travel parties, meals, entertainment, apparel, equipment, etc. Monitor, Review, and audit all Travel rosters and itineraries, including communication with the Executive Associate Athletics Director for Administration regarding student-athlete missed class time. NCAA Bylaw 17 (Playing & Practice Season) & Applicable Ivy League Regulations Execute all required Sport Season start up information, including the Declaration of playing seasons for each sport and continuous monitoring of Countable Athletic Related Activities (CARA) to ensure compliance with NCAA and Ivy League rules. CARA Monitoring. Through the Sport Season start up process, review and audit the permissibility of all competition activities. Including meeting all applicable NCAA Sport Sponsorship requirements. Attend team practice sessions to observe participants and activities.
Percentage Of Time	90%

Description

COMPLIANCE MONITORING, AUDITING & EDUCATION

Responsible for comprehensive monitoring and auditing of NCAA and Ivy league rules and regulations outlined below. Including the review of effective and efficient monitoring systems, use of DCARD compliance technology, creation of education documents, and regular meeting with coaches and staff.

NCAA Bylaw 11 (Personnel)
- Monitor and document the Limitations of Coaching and Non-Coaching staff member (Staff designation). Update as necessary when changes happen throughout the year.
NCAA Bylaw 12 (Amateurism & Athletic Eligibility)
- Provide education on compliance regulations for student-athlete employment and establish monitoring systems where appropriate.
- Review Institutional and Outside Organization Promotional Activities in accordance with NCAA Regulations.
NCAA Bylaw 13 (Recruiting)
- Monthly monitoring of off-campus Contacts & Evaluations, Telephone calls, and Unofficial Visits.
- Review and Pre-Approve all Official Visit requests in addition to conducting a post-visit reconciliation.
- Monitor all recruiting activities to be in compliance with appropriate Recruiting Calendars and Basketball Event Certification.
NCAA Bylaw 14 (Eligibility)
- Assist the Assistant Athletics Director for Compliance with assigning and reviewing of annual NCAA/Ivy League student-athlete compliance forms.
- Assist in tracking seasons of competition utilized and communicating with the Assistant Athletics Director when waivers may be pursued.
- Monitor student-athlete participation in competition.
NCAA Bylaw 16 (Extra Benefits)
- Monitor the distribution of special achievement and annual participation awards per NCAA guidelines.
- Monitor the use of Complimentary Tickets for current student-athletes and communicate regularly with the athletics ticket office regarding complimentary tickets.
- Coordinate, Monitor, and communicate all DCARD needs for Housing & Meals during the Interim periods of the academic year.
- Monitor all permissible expenses for Practice & Competition, including but not limited to travel parties, meals, entertainment, apparel, equipment, etc.
- Monitor, Review, and audit all Travel rosters and itineraries, including communication with the Executive Associate Athletics Director for Administration regarding student-athlete missed class time.
NCAA Bylaw 17 (Playing & Practice Season) & Applicable Ivy League Regulations
- Execute all required Sport Season start up information, including the Declaration of playing seasons for each sport and continuous monitoring of Countable Athletic Related Activities (CARA) to ensure compliance with NCAA and Ivy League rules.
- CARA Monitoring.
- Through the Sport Season start up process, review and audit the permissibility of all competition activities. Including meeting all applicable NCAA Sport Sponsorship requirements.
- Attend team practice sessions to observe participants and activities.

Percentage Of Time

90%

Description	Event Management Serve as on-site event manager for numerous varsity home contests, including many during non-traditional business hours such as weeknights and weekends. Greet officials, show to locker room, and ensure that assignments are correct for proper payment. Greet visiting team coach, show team to locker room, and be of any assistance. Ensure proper facility and equipment set-up for events. Coordinate with event workers to ensure that their responsibilities are clear and duties are being performed properly. Assist fans with any issues, concerns, or questions. Handle any emergencies on-site (injury on field, weather issue), assist with crowd control (act as a liaison with Dartmouth Safety and Security and Hanover Police, when applicable) and troubleshoot. Participates in the coordination, organization, and implementation of athletic tournaments as well as Ivy, ECAC and NCAA post-season championships.
Percentage Of Time	10%

Description

Event Management

Serve as on-site event manager for numerous varsity home contests, including many during non-traditional business hours such as weeknights and weekends.
Greet officials, show to locker room, and ensure that assignments are correct for proper payment.
Greet visiting team coach, show team to locker room, and be of any assistance.
Ensure proper facility and equipment set-up for events. Coordinate with event workers to ensure that their responsibilities are clear and duties are being performed properly.
Assist fans with any issues, concerns, or questions.
Handle any emergencies on-site (injury on field, weather issue), assist with crowd control (act as a liaison with Dartmouth Safety and Security and Hanover Police, when applicable) and troubleshoot.
Participates in the coordination, organization, and implementation of athletic tournaments as well as Ivy, ECAC and NCAA post-season championships.

Percentage Of Time

10%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Job Summary

Company

Dartmouth College

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

2 to 3 years