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Position Summary:
This position is responsible for coordinating a variety of HR general functions with an emphasis in employee relations, productivity monitoring, and systems management. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications:
- A minimum of two (2) years of current work experience as an HR Generalist in a corporate environment.
- Working knowledge of employment laws, guidelines and other applicable local, state and federal laws
- Demonstrated ability to foster positive employee relations and partner with management to drive HR and Business initiatives
- Bachelor's Degree or currently pursuing degree in HR Management or current SHRM Certification (PHR, SPHR, or GPHR) or two (2) years recent experience in handling workplace investigations
- Proficient skills in programs such as MS Word, Excel and Outlook. (must be familiar with if statements, complex formulas, vlookups, countifs, conditional formatting, pivot tables and reports)
- Must have advanced communication skills in English in order to communicate at different levels throughout the organization and with exterior organizations, candidates, etc.
- Must be able to speak, read and write in Spanish at an intermediate level.
- Must have the ability to read and write at an Advanced level in a business environment
- Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
- Possess organizational and time management skills with ability to prioritize and be detail-oriented
- Ability to work independently with limited supervision, multitask and possess strong initiative
- Ability to establish and maintain effective working relationships with customers, vendors and fellow employees
- Ability to think logically, establish and follow procedures, instructions and make sound decisions
- Ability to exercise independent judgment within established systems and procedures
- Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed
- Preferred
- Proficiency with HRIS systems is a plus
- Experience dealing with workplace investigations in response to allegations of discrimination
- Prior experience using BI reporting
Duties and Responsibilities:
- Handles employee progressive disciplinary involving noncompliance with Company policies.
- Responsible for reviewing disciplinary activity and for tracking employee relations metrics such as turnover, complaints, discipline, etc.
- Perform Investigations related to Discrimination and or Harassment claims (within scope of authority) employee complaints ensuring full compliance with Title VII EEOC guidelines
- Prepares employee separation notices and related documentation and conducts exit/transfer interviews.
- Prepares productivity analysis reporting by collecting, analyzing, and summarizing system data. Proposes course of action for noncompliance.
- Maintains Company systems and applications up to date. Involved in testing system enhancements and deployments. Offers suggestions for system improvements.
- Assists with reviewing annual evaluations during yearly distribution. Files documents accordingly.
- Monitors annual training compliance completion through the learning management system.
- Helps maintain annual code of ethics disclosure logs, prepares resolution reports, and files documents accordingly.
- Revise, update and maintain policy and standard operating procedures (SOPs)
- Stay abreast of and changes in applicable employment laws
- Assist and support HR and Upper management to ensure that policy is applied consistently.
- Develops human resources solutions by collecting and analyzing information; recommending courses of action.
- Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing, organizing information, resolving concerns; analyzing time and cost issues.
- Initiate, review, and monitor the completion of introductory and transfer evaluations. Files documents accordingly.
- Responsible for the completion of phishing test simulations and retrainings assigned to employees with repeated offenses.
- Perform other additional related duties as assigned
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.